Policies of the SIU Board of Trustees

Table of Contents for Policies
Print-friendly Version of Table of Contents

  1. Academic Program, Degrees, and Awards
    1. Mission and Scope Statements
    2. Policies on Approval of Educational Units, Curricula, and Degrees
    3. Program Inventories
    4. Degrees, Certificates, and Awards
    5. Admission Policies and Graduation Requirements
  2. Faculty and Staff Services
    1. Definitions
    2. Appointment to Positions and Position Approval
    3. Conditions of Employment
    4. Tax-Deferred Annuities
    5. Indemnification Policy
    6. Pre-employment Investigations Policy
    7. Policy on Sexual Harassment
    8. Policy on Non-Discrimination and Non-Harassment
    9. Personnel Policies Required by the State Officials and Employees Ethics Act
    10. Student Loan Code of Conduct Policy
  3. Student Regulations and Policies
    1. Residency Status
    2. Housing Policies and Regulations
    3. Student Rights and Conduct Policy
    4. Student Legal Services
    5. Publications, Broadcasting, and Media Advertising
    6. Student Constituencies and Recognized Student Organizations
  4. Tuition, Fees, and Charges
    1. University Policies
    2. Southern Illinois University of Carbondale
      Appendix A
    3. Southern Illinois University at Edwardsville
      Appendix B
  5. Financial and Administrative Affairs
    1. Budgets
    2. Functions of the Treasurer
    3. Purchasing
    4. Legislative Audit Commission University Guidelines
    5. Internal Audit Policy
    6. Records Management Program
    7. Travel Regulations
    8. University Self-Insurance Program
    9. Software Piracy Policy Statement
    10. Electronic Information Systems Privacy Issues and Statement of Ethics
    11. Information Technology: Operations Policy at Southern Illinois University
    12. Information Technology: University Internet Privacy Policy
    13. Trademark Policy
    14. Freedom of Information Act Policy
  6. University Property and Physical Facilities
    1. Real Property (Land)
    2. Physical Facilities
    3. Use of University Property

 

Print-friendly Version of Section 1 | Return to top

Section 1: Academic Program, Degrees, and Awards

Print-friendly Version of Section 1.A. | Return to top
  1. Mission and Scope Statements

    1. Southern Illinois University

      Southern Illinois University is one university with multiple campuses, including Southern Illinois University Carbondale and Southern Illinois University Edwardsville, and is the only senior system of higher education serving the people of the southern half of the State of Illinois. It is a comprehensive university, with medical, dental, and law schools, and with degree programs from the associate to the professional and doctoral levels. As it has grown and flourished, SIUC and SIUE have developed comprehensive programs of instruction, research, and public service which have attracted students, faculty, and staff not only from the region but from throughout the state and nation, and from overseas as well. In properly and rigorously meeting its regional responsibilities, it has brought and will continue to bring educational distinction to southern Illinois and to the State as a whole. The University's diversity and comprehensiveness are manifest in SIUC and SIUE. Both offer the standard range of undergraduate programs, and both work cooperatively with the public schools and community colleges in their respective areas. Southern Illinois University Carbondale, as the older of the two, has developed broad and carefully monitored graduate and research programs of high quality; and its public service and continuing education components have been guided by its location in a region of small communities, farms, and mines. Southern Illinois University Edwardsville has strong master's level, specialist, and research programs, and its location in the second largest population center in the State governs the urban-oriented nature of its public service and continuing education programs. In these challenging times, Southern Illinois University is pledged. (3/13/03)
      1. to maintain the high quality of its programs of instruction, research, and public service;
      2. to monitor judiciously the development of and addition to these programs; and
      3. to sustain, through these programs, its diverse and comprehensive educational contribution to the people of Southern Illinois, the State, and the nation.
    2. Southern Illinois University Edwardsville is a public comprehensive university dedicated to the communication, expansion, and integration of knowledge through excellent undergraduate education as its first priority and complementary excellent graduate and professional academic programs; through the scholarly, creative, and research activity of its faculty, staff, and students; and through public service and cultural and arts programming in its region. (3/13/03)
    3. Southern Illinois University Carbondale, now in its second century, is a major public higher education institution dedicated to quality academic endeavors in teaching and research, to supportive programming for student needs and development, to effective social and economic initiatives in community, regional, and statewide contexts, and to affirmative action and equal opportunity. Enrolling students throughout Illinois and the United States and from a large number of foreign countries, SIUC actively promotes the intellectual and social benefits of cultural pluralism, encourages the participation of non-traditional groups, expands student horizons and leaders to superior undergraduate education. Seeking to meet educational, vocational, professional, social, and personal needs of its diverse population of students and helping them fully realize their potential is a central purpose of SIUC. Emphasis on accessibility and regional service which creates distinctive instructional, research, and public service programs also gives SIUC its special character among the nation's research universities, and underlies other academic developments, such as its extensive doctoral programs and the schools of medicine and law. Committed to the concept that research and creative activity are inherently valuable, SIUC supports intellectual exploration at advanced levels in traditional disciplines and in numerous specialized research undertakings, some of which are related directly to the southern Illinois region. Research directions are evolved from staff and faculty strengths and mature in keeping with long-term preparation and planning. Even as SIUC constantly strives to perpetuate high quality in both instruction and research, it continues a long tradition of service to its community and region. Its unusual strengths in the creative and performing arts provide wide-ranging educational, entertainment, and cultural opportunities for its students, faculty, staff, and the public at large. Its programs of public service and its involvement in the civic and social development of the region are manifestations of a general commitment to enhance the quality of life through the exercise of academic skills and application of problem-solving techniques. SIUC seeks to help solve social, economic, educational, scientific, and technological problems, and thereby to improve the well-being of those whose lives come into contact with it. (3/13/03)

Print-friendly Version of Section 1.B. | Return to top
  1. Policies on Approval of Educational Units, Curricula, and Degrees

     Pursuant to Article III, Section 2 of its Statutes the Board has the following policies:
    1. Any new educational units, curricula, or degrees proposed are authorized only for the proposing campus, and separate approval is required for any other campus to establish the same.
    2. Authority is delegated to the President of Southern Illinois University to approve the changes in the titles of programs, units, and degrees; the addition or elimination of specializations, options, or concentrations within existing academic majors; administrative reorganizations which do not effectively increase the number of units of instruction, research, or public service; and requests from SIUC and SIUE for approval of off-campus program locations.
    3. Dual Degree Title: Past or future approval of a Bachelor of Arts or a Master of Arts degree for a specific degree program shall also include approval of a Bachelor of Science or a Master of Science degree for the same degree program, and vice versa. Changes made under this policy will be reported annually to the Board of Trustees through the campus program inventories.

Print-friendly Version of Section 1.C. | Return to top
  1. Program Inventories

     The Office of the President shall maintain an inventory of all academic degree programs approved by the Board of Trustees and the IBHE including all approved specializations, options, or concentrations included within those programs. The inventory shall be by campus and in a format determined by the Office of the President. It shall be brought up to date annually not later than September 1.

Print-friendly Version of Section 1.D. | Return to top
  1. Degrees, Certificates, and Awards

    1. Earned Degrees and Certificates
      1. The Board of Trustees shall award earned degrees upon completion of requirements for the particular degree to be awarded and upon recommendation to the Chancellor by the appropriate college, division, or school faculty. SIUC and SIUE shall maintain an annual record of degrees awarded.
      2. The Office of the President shall maintain an inventory of all degree titles approved by the Board of Trustees and the IBHE. The inventory shall be by campus and shall be brought up to date annually not later than September 1.
      3. Upon recommendation of the appropriate faculty and Chancellor, degrees may be awarded posthumously to any student who, at the time of death, has substantially completed the work for a degree. SIUC and SIUE shall file guidelines in the Office of the President for implementing this policy. (3/13/03)
      4. Certificates for completion of programs of work that do not lead to academic degrees shall be awarded, upon recommendation of the educational unit concerned, by the respective chancellors under general authority of the Board of Trustees. (3/13/03)
      5. A student shall not be eligible for the award of a degree, or certificate of program completion, while the student's appeal of a disciplinary sanction is pending. (7/97)
    2. Honorary Degrees. The Board of Trustees shall award honorary degrees based on the recommendations from the respective faculty, the Chancellor, and the President
      1. Such degrees shall normally be awarded at the Spring, rather than the Summer, commencement if two commencements are held annually. As the purpose is to limit honorary degrees ordinarily to one commencement and awards to the other, the order might be reversed; in either case, exceptions can be made if the recipients cannot attend at the time desired. Such degrees may also be awarded at special convocations or unique events. (5/14/98)
      2. The number of honorary degrees awarded should be small and need not be awarded every year. (3/13/03)
      3. Candidates for honorary degrees may be nominated through appropriate campus procedures after opportunity has been given to faculty members to suggest names for consideration. Nominations from faculty members and others should be forwarded through appropriate University channels. Final nominations with a list of names considered should be sent to the Chancellors not later than December 15. (3/13/03)
      4. A candidate may be any person who has achieved great eminence in a field of endeavor or who has made significant contributions to educational, cultural, scientific, economic, or humanitarian activity. (3/13/03)
    3. Other Awards. The Board of Trustees shall award Southern Illinois University Distinguished Service Awards based on recommendations from the respective faculty, the Chancellor, and the President. (3/13/03)
      1. Except as noted below, policies regarding determination of candidates for these awards shall be the same as those set forth above for honorary degrees.
      2. These awards shall be made for outstanding or unusual service to Southern Illinois, to the State, to the nation, to the world, and/or to the University. (5/14/98)
      3. At special convocations or unique events when candidates are nominated for University-wide honorary degrees or Distinguished Service Awards, nominations from faculty members and others should be forwarded to the appropriate campus committee. Final nominations should be sent to the President. (5/14/98)
      4. Other special awards shall be made upon a favorable vote of the Board of Trustees upon its own motion or upon approval of recommendations from the President and the Chancellors, who may receive nominations from faculty or alumni groups.
      5. In order to protect the nomination and screening process outlined in paragraphs a-c, above, every effort will be made to preserve the confidentiality of the nominee and no publicity shall be issued regarding the nominee until final approval has been granted by the Board of Trustees.

Print-friendly Version of Section 1.E. | Return to top
  1. Admission Policies and Graduation Requirements

    1. Admission Policies
      1. Relying upon the original jurisdiction of the faculty in such matters each Chancellor is authorized to approve regulations for SIUC and SIUE dealing with admission of undergraduates, graduate, and professional students.
      2. Such regulations and any amendments shall become effective when approved by the President. (3/13/03)
      3. Such regulations shall be aimed at establishing and preserving the academic validity and integrity of SIUC and SIUE, and shall establish the conditions and requirements which must be met for academic and other reasons to constitute admission to SIUC or SIUE or to special undergraduate, graduate, and professional programs within SIUC or SIUE; shall provide for the enrollment process; shall provide in the interest of effective academic practice for closing admissions to programs and ceasing the processing of applications; shall establish academic and program standards for admission of students to the University and to baccalaureate and associate degree programs, for admission of students to the Graduate School and to master's, specialist, doctoral, and professional programs, and for readmission of former students; and shall provide specific means for recognizing exceptional students or the special needs represented by admission requirements of special programs.
    2. Graduation Requirements
      1. Relying upon the original jurisdiction of the faculty in such matters, each Chancellor is authorized to approve regulations stating the requirements for graduation from undergraduate, graduate, and professional programs.
      2. Such regulations and any amendments shall become effective when approved by the President. (3/13/03)
      3. Such regulations shall be aimed at establishing and preserving the academic validity and integrity of SIUC and SIUE, and shall establish the conditions and requirements which must be met for graduation from an academic program at the associate, baccalaureate, graduate, or professional levels.


Print-friendly Version of Section 2 | Return to top

Section 2: Faculty and Staff Services

Print-friendly Version of Section 2.A. | Return to top
  1. Definitions

    1. Academic Year: The nine-month period referenced in employment contracts for academic year appointees, the specific dates of which are determined by the Chancellor of SIUC or SIUE.
    2. Board: The Board of Trustees of Southern Illinois University.
    3. Civil Service Employee: Any employee not exempt from coverage by the State Universities Civil Service System.
    4. Continuing Appointment: A continuing appointment is one which is automatically renewed each year unless the appointee is given notice as specified in the appropriate personnel policies. All continuing appointees are subject to annual adjustments in salary and other conditions of employment.
    5. Employee: Any person whose name appears on a University payroll, except student appointees.
    6. Employment Administration: The appointment, employment, work load, reassignment, promotion, demotion, salary adjustment, space assignment, tenure, termination, and all other terms and conditions of employment for employees under an executive officer.
    7. Executive Officer: The President acting only as to employees under his or her supervisory authority. (3/13/03)
    8. Faculty: All persons holding academic rank.
    9. Fiscal Year: July 1 through June 30.
    10. Assistantships:
      1. Undergraduate Assistantship: A position held by a duly registered undergraduate student appointed part-time in a paraprofessional endeavor related to a career/discipline and having contact hours with a faculty member or professional staff member, and registered in sufficient course work to achieve exemption from the State Universities Civil Service System.
      2. Graduate Assistantship: A position held by a duly registered graduate student appointed part-time in professional or semi-professional endeavor and duly registered in sufficient course work to achieve exemption from the State Universities Civil Service System. This classification does not include Fellows who are assigned no specific duties.
        (7/11/02)
    11. Professional Staff: The principal administrative appointees as determined by the Merit Board governing the State Universities Civil Service System.
    12. Student Appointees: Student workers and undergraduate and graduate assistants. (7/11/02)
    13. Student Worker: A person appointed part-time and duly registered as a student for sufficient course work to achieve exemption from the State Universities Civil Service System.
    14. Tenured Appointment: A tenured appointment signifies the permanent holding of an academic position of employment as governed by Board and University policies. Tenure applies only to a basic academic year appointment. A tenured faculty member's employment contract is subject, however, to annual adjustments in salary, rank, or conditions of employment, and to generally applicable amendments to personnel policies of Southern Illinois University or SIUC or SIUE.

      Tenure shall be awarded only by the positive action of the Board of Trustees. An individual's tenure within Southern Illinois University shall be held in an academic unit or units at either Southern Illinois University Carbondale or Southern Illinois University Edwardsville as specified by each tenure document. (3/13/03)
    15. Term Appointments: A term appointment is employment for a specified period of time. Term appointments may be renewed; however, reappointment to such a position creates no right to subsequent employment or presumption of a right to subsequent employment.
    16. Termination of Employment: The interruption for cause of a tenured or untenured continuing or term appointment or Civil Service appointment.

Print-friendly Version of Section 2.B. | Return to top
  1. Appointment to Positions and Position Approval

    1. Appointments to Positions of Employment
      1. All appointments to positions of employment shall be made in the name of the Board as the employer.
      2. All appointments are subject to applicable federal and state laws. All supervisors of other employees shall keep themselves informed of the currently applicable laws. Adherence to both the letter and the spirit of all civil rights laws is required.
      3. No person who is related within the third degree of consanguinity or is the spouse, son-in-law or daughter-in-law of a current member of the Board shall be appointed to a position of employment within three reporting levels of the President. This limitation reaches the Dean and equivalent levels. Relatives within the scope of this policy include parents, siblings, grandparents, aunts, uncles, nieces, nephews, and offspring, including adoptees. (7/97)
    2. Creation of Positions and Approval or Ratification of Appointments, Title Changes, Tenure, and Leaves
      1. The Board of Trustees shall approve the creation and appointment of a position of employment reporting directly to it. (3/13/03)
      2. Prior to its public announcement, the Board of Trustees shall approve prior to its public announcement a position of employment created by the President which is within two reporting levels of the President, but which is neither under the jurisdiction of a Chancellor nor a part-time, term, Civil Service or student appointment. The appointment to any such position is tentative pending ratification by the Board. (3/13/03)
      3. The President shall approve prior to its public announcement a position of employment created by the Chancellor which is within two reporting levels of a Chancellor or which reports directly to a Vice Chancellor, but is not a part-time, term, Civil Service or student appointment. The appointment to any such position is tentative pending ratification by the President, and by the Board if required under f.1. (3/13/03)
      4. The Chancellors have delegated authority to take final action of employment administration for SIUC and SIUE employees except as otherwise provided by Board policy. The President has delegated authority to take final action on employment administration for employees of the Office of the President except as otherwise provided by Board policy. (3/13/03)
      5. The President shall approve prior to its public announcement the title change in a position of employment which is changed by a Chancellor within two reporting levels of a Chancellor or which reports directly to a Vice Chancellor. The change in title is tentative pending ratification by the President and the Board. (3/13/03)
      6. The following personnel actions are also tentative pending ratification by the Board:
        1. initial appointments of faculty to tenured and tenure track positions;
        2. promotions of tenured and tenure track faculty;
        3. the grant of academic tenure;
        4. initial appointments and promotions of professional staff;
        5. the grant of a leave with pay.
          (3/13/03)
      7. A tentative appointment is an appointment made by an executive officer pending ratification by the Board or the President or both. A tentative appointment will expire if it has not been ratified, as required, as of the close of the day of the second Board meeting following the inception of the appointment, unless extraordinary circumstances have been demonstrated to and certified by the President. No reappointment of the same individual may then be made without prior Board approval, unless extraordinary circumstances have been demonstrated to and certified by the President.

Print-friendly Version of Section 2.C. | Return to top
  1. Conditions of Employment

    1. Documents describing conditions of employment and appointment:
      1. Civil Service Employees. The general conditions of employment of Civil Service personnel are as set forth in the following documents:
        1. the State Universities Civil Service System Statute;
        2. the Rules of the State Universities Civil Service System as approved by the Merit Board;
        3. the Civil Service Personnel Policies promulgated by Chief Campus Personnel officer and approved by the Chancellor; (3/13/03)
        4. any applicable collective bargaining contract as filed with the Board of Trustees. (3/13/03)
      2. Student Appointees. The general conditions of appointment of student appointees are as set forth in the State Universities Civil Service System Statute and Rules and in the Student Appointee Personnel Policies promulgated and approved by the executive officer to whom the appointee reports.
      3. Faculty and Professional Staff. The general conditions of employment of faculty and professional staff are as set forth in the Faculty and Professional Staff Personnel Policies promulgated by the chief academic officer and or the chief campus personnel officer and approved by the Chancellor. These policies may be promulgated in a single document or as two separate documents. These policies do not apply to individuals holding only restricted term appointments for non-credit activities, under which the appointee is not otherwise employed as a faculty or staff member within any unit of the University and assumes no obligation to perform services for the University except those related to the specific non-credit activity or event for which the restricted term appointment is made. For short term, non-credit activities, the restricted term appointment must be used in lieu of a purchase requisition for services, shall provide no expectation of reappointment and shall in no circumstances exceed three months in length. The following distinctions shall be maintained between provisions for faculty and for professional staff. (2/28/07)
        1. Only faculty may become eligible for sabbatical leaves.
        2. Only faculty may become eligible for tenured appointments.
        3. The general conditions of employment of faculty are also as set forth in any applicable collective bargaining contract as filed with the Chancellor. (3/13/03)
        4. The usual faculty contract shall be for the academic year, and shall carry with it the obligation to perform ancillary duties, such as syllabus development, grading, and student advisement, which may require actions just before or after the calendar dates of academic terms.
        5. Faculty shall have the right and duty to participate in the formulation of academic policy affecting the performance of their duties, both by direct participation within their academic unit and through their elected representatives to the Faculty Senate and Graduate Council. (3/13/03)
      4. Personnel policies requiring the President's approval shall be filed with the President at least two weeks prior to their effective date. Each Chancellor is authorized to develop and approve personnel policies affecting employees under that executive officer's supervisory authority which are not inconsistent with the provisions of this chapter (Chapter 2, Faculty and Staff Service) or with personnel policies approved by the President and which do not otherwise require Board of Trustees or President approval.
      5. The Board has the authority to declare a fiscal emergency and to provide specific direction to cope with such emergency. (3/13/03)
        1. The Board shall determine that a fiscal emergency exists and assess the extent of that emergency. (3/13/03)
        2. The Board may recognize a fiscal emergency ranging from a temporary financial crisis to a long-term loss of resources. (3/13/03)
          1. A short term fiscal emergency is the condition of financial necessity, which results when a decline in financial support is such as to require a reduction within the fiscal year in the personal services budget exceeding that which may be accomplished by attrition or non-renewal of term positions or other such measures after all workable reductions in support and operational costs have been made.
          2. A long-term fiscal emergency is the condition of financial exigency, which results when an imminent financial crisis will require long-term programmatic reductions and termination of tenured faculty.
      6. The Board of Trustees will consider a declaration of fiscal emergency for either institution or for the University when such a proposal from the President is placed on the Board agenda. (3/13/03)
        1. Representatives of the concerned SIUC or SIUE constituencies shall be consulted as far in advance as possible and continuously involved in making the decision to ask that the Board declare a condition of fiscal emergency.
        2. A matter proposing the declaration of a fiscal emergency and approval of a plan developed to deal with that emergency shall contain the following information:
          1. A description of the fiscal situation which makes the action advisable.
          2. A description of specific economy measures, such as the reduction of support costs, freezing of vacancies, non-renewal of term positions, and the like, which have already been invoked in an effort to deal with the situation.
          3. A description of the proposed action.
          4. An explanation of how the proposed scope and manner of execution of the proposed measures are proportional to the fiscal emergency and will cause the least possible disruption of the educational process and will inflict minimal hardship on employees.
          5. An indication of how employees will be notified of the measures to be implemented by the proposed action and the method and period of notice to apply before that implementation.
          6. A specification of the exemptions from the proposed action, if any, which will be required to safeguard the campuses and the conduct of uninterruptible activity if the proposed action is authorized, and an indication that the proposal otherwise has general application across the University employment spectrum, including administrative personnel.
          7. A report on the manner in which the constituencies have had an opportunity both to review the situation and the proposed action and to advise the executive officer.
          8. An indication of how the proposed action will apply to Civil Service employees in terms of established Civil Service Rules and Regulations.
      7. The Board will authorize actions to adjust University operations to the limitations of a declared fiscal emergency.
        1. The Board must be satisfied that all reasonably possible economic measures have been taken before authorizing a reduction in personnel services.
        2. The Board will authorize procedures commensurate with the magnitude of the fiscal emergency. Such procedures may include but are not limited to measures such as invoking a mandatory leave without pay for all employees in a declared financial necessity situation or such measures as long-term programmatic reductions requiring termination of appointment for employees with and without tenure in a declared financial exigency situation. Such procedures will be open to review and comment by administration and constituency bodies.
        3. In a fiscal emergency situation, if budget reductions across-the-board are mandated by the Board, each basic academic or service unit will be involved in distributing its specific program and personnel changes.
        4. In a financial exigency situation, if budget reductions mandated by the Board are to be made programmatically, the administration will involve an appropriate faculty or constituency body in determining where within the overall academic or other program termination of appointments may occur.
      8. Any actions affecting an institution resulting from a declaration of fiscal emergency shall recognize the personnel policies of that institution so far as they are not in conflict with the fiscal procedures approved to cope with the emergency.
      9. A declaration of fiscal emergency will be in effect only during the fiscal year for which it is declared.
      10. Employees who receive notices that their appointments are to be terminated or who are placed into a leave of absence status because of a fiscal emergency shall have the right to appeal through appropriate SIUC or SIUE grievance procedures.
      11. Pursuant to 2 Policies of the Board C.1.c.3), the basic term of faculty appointment remains the academic year, and individual contract renewals which reduce the period of employment to not less than an academic year will continue to be at administrative discretion.
    2. All employees shall fully comply with all
      1. applicable State and Federal laws;
      2. policies, regulations, and decisions of the Board of Trustees, and as amended; (3/13/03)
      3. policies, guidelines, regulations, and decisions promulgated by the President, or Chancellor on his or her respective campus or the executive officer to whom the employee reports, as amended. (3/13/03)
    3. Personnel policies shall adhere to the following standards:
      1. Publication: Such policies will be regularly published and made available to affected employees and their supervisors.
      2. Paid absences: Such policies will provide for holidays, vacations for Civil Service and fiscal-year appointees, and leaves.
        1. Paid holidays shall not exceed five, in addition to those prescribed by law, except for emergencies, or as provided in any notice of administrative closure. The executive officers shall designate one of those holidays as the Dr. Martin Luther King, Jr. holiday, and individually determine designations for the others. In lieu of the days of paid leave for faculty and staff which may be authorized during the period of December 26 through December 31 pursuant to2 Policies of the Board C-3-b-4, the Chancellor of Southern Illinois University Carbondale may declare up to two additional designated holidays for Civil Service and fiscal year appointees of the School of Medicine-Springfield and its satellite clinical operations. Paid holidays and designated holidays for Civil Service and fiscal year appointees of the School of Medicine-Springfield shall not exceed seven, in addition to those prescribed by law, except for emergencies, or as provided in any notice of administrative closure which is specifically designated by the Chancellor to also apply to the School of Medicine-Springfield. (5/13/99)
        2. Vacation: Vacation earned shall not exceed 28 working days per year; no accrued vacation beyond two years' credit shall be accorded.
        3. Sick Leave: Unused sick leave may be accumulated to provide for extended sick leave and disability benefits in an amount not exceeding 15 days per year.
        4. Administrative Closure: Closure of any or all parts of a campus may be declared by an executive officer in response to a natural emergency, in support of national or State policy, or for reasons of health and safety. Announcement of such closure will specify campus guidelines regarding paid leaves during such closure. Administrative closure may also be declared for a period of up to three working days during the period December 23 through January 2, upon the determination of the President that such closure is economically justified. Days designated for administrative closure during this period will be considered days of paid leave for all affected faculty and staff.
        5. Sabbatical and Professional Development Leaves: Personnel policies concerning faculty and professional staff will provide for such leaves. Sabbatical leaves for faculty and professional development leaves shall be granted only on the basis of an approved plan designed to improve the professional performance of the applicant which contains a recognition of an obligation to report in writing the execution of the plan and return to an assignment of duties wherein the leave experience will benefit the institution for a reasonable period of time but not less than the duration of the leave. No such leave shall exceed one calendar year in duration, and the rate of compensation during the leave shall not exceed the regular monthly rate of the applicant at the time the leave commenced plus annual increments computed on the same basis as for the applicant's peers. Full sabbatical leaves, not to exceed six months at full pay or a calendar year at half pay, may only be granted after the completion of a six-year period of consecutive full-time employment measured from the commencement of employment as a faculty member or six years after the termination of a previous sabbatical leave. Policies concerning faculty may also provide for partial sabbatical leaves, not exceeding six months at half-pay, which may only be granted after the completion of a three-year- period of consecutive full-time employment or three years after the termination of a previous sabbatical leave.
        6. Other paid absences: Other paid absences, such as those required for jury duty, certain military service, including active duty service during periods of national need, etc. shall also be addressed in the personnel policies as developed and approved by the Chancellors of his or her respective campuses, and shall be consistent with the provisions of this Chapter 2. (2/14/02)
      3. Nepotism: Such policies will prevent relatives within the third degree of consanguinity or spouses from making final personnel determinations for each other. Such relatives include, but are not limited to, parents, siblings, grandparents, aunts and uncles, nieces and nephews, and offspring including adoptees. (3/13/03)
      4. Grievances: Such policies will provide for prompt resolution of grievances by means of
        1. informal negotiations to be followed by, if necessary,
        2. a formal process through which an officer or panel makes findings or recommendations or both, and for which a record is compiled;
        3. a final determination by a responsible officer; and
        4. notice concerning the procedure for application for discretionary review by the Board.
      5. Conflicts of interest and commitment: Such policies will address the problems of conflict of interest and commitment and concurrent employment by other employers. (3/13/03)
      6. Tenure: Faculty and professional staff personnel policies will provide for tenured appointments of faculty.
        1. Eligible academic ranks: Tenure may be granted to persons holding the faculty rank of professor, associate professor, or assistant professor. (3/13/03)
        2. Probationary service: The length of probationary service periods shall be specified in SIUC and SIUE policies on tenure, as approved by the President and in the initial employment contract. The maximum probationary service period is six years.(1) except for faculty at the School of Medicine having a clinical and education commitment greater than their research component, in which case the maximum probationary service period is eight years. Shorter probationary periods may be specified in campus policies on tenure or in the initial employment contract but should normally not be less than two years. By the end of the last year of the probationary service period of a faculty member the faculty member shall be notified in writing either that tenure has been awarded pending ratification by the Board of Trustees or that the faculty member's appointment will not be renewed after the following year. The requirement of a minimum period of probationary service may be waived under conditions as specified in each institution's policy.
        3. Recommendation for tenure:
          1. The primary criteria to be utilized in the tenure decision process are performance in teaching, research, and service.
          2. The primary responsibility for the evaluation of the academic qualifications of an individual candidate for tenure rests with tenured faculty in the appropriate unit. If an individual has tenure at another institution and becomes employed full-time as a tenured member of the SIU faculty or a member of SIU's administration the individual must relinquish tenure at the other institution before commencing employment at SIU. (3/13/03)
          3. It is the responsibility of the head of each appropriate unit to evaluate annually each non-tenured faculty member in a tenurable rank within that unit and to individually inform such faculty members of their professional performance as measured by such evaluation.
          4. Grievances arising out of a recommendation that tenure be denied shall be filed in writing and resolved through the approved faculty grievance procedures of SIUC including the School of Medicine or SIUE. In such cases, the burden of proof rests on the individual faculty member. (3/13/03)
            (1) Assistant professors having job descriptions with a clinical and education commitment greater than their research commitment shall be notified in writing that tenure has been awarded at the end of the eight-year probationary period or that the appointment will not be renewed at the end of the ninth year.
      7. Professional positions.
        1. Tenure does not apply to positions on the professional staff. A person shall not be deprived of tenure or the highest academic rank attained because of assignment to a professional staff position under the authority of the Board of Trustees. Such appointment shall not deprive a person of service credit attained toward the achievement of tenure or limit a person's normal progress toward tenure or promotion. The functions, titles, salaries, and annual periods of employment of persons in professional staff positions shall be distinct and severable from their faculty status.
        2. Upon reassignment to duty in the tenured position, the monthly salary therein shall be determined after consultation with the individual on the basis of the nature of the position, the experience, academic qualifications and previous service of the individual, and the salary range within the department, school or college to which reassignment is made. Reassignment of duties may occur at any time. Adjustments in salary may occur at the end of any fiscal year or within a fiscal year if for cause duly stated. (3/13/03)
      8. Notice of non-reappointment: The Faculty and Professional Staff Personnel Policies will provide for such notice for faculty in tenure-eligible ranks and other employees on continuing appointments. Term appointments are for a specified period of time and expire at the end of the term stated in the notice of appointment; no separate notice of non-reappointment need be given for such appointments. Notice of non-reappointment of professional staff and untenured faculty on continuing appointments shall be given in writing as follows:

        First appointment year No less than 3-months notice
        Second appointment year No less than 6-months notice
        Third and subsequent appointment years No less than 1-year notice

        No notice period need exceed the length of the appointment. The notice periods shall be proportionally shortened for appointments of less than an academic or fiscal year. Notice periods longer than those stated above may be incorporated in the Faculty and Professional Staff Personnel Policies.
      9. Outside professional activities: Such policies will provide for the reporting to and regulation by the executive officers of extramural research, consulting, and employment of faculty and professional staff so that such activities complement professional performance. When such activities are of a nature that administrative involvement in their conduct is necessary or desirable to facilitate the complementary effect on professional performance, additional or supplementary policies may be promulgated by the executive officer, subject to the approval of the President. Such policies may govern administrative involvement and provide for the payment or reimbursement of the administrative expense from the proceeds of the external activity. Examples of the latter include, without limitation, patents, copyrights, and clinic practice of professionals conducted pursuant to the educational mission of SIUC or SIUE.
      10. Such policies will provide for a drug-free workplace which shall meet the minimum standards of applicable statutes or rules having the force of law and will be promulgated by the Chancellors at their respective campuses. (3/13/03)
      11. Such policies will provide for Family and Medical Leave which shall meet the minimum standards of applicable statutes or rules having the force of law.
      12. At SIUC, an assistant professor who has served previously as an instructor at SIUC may serve a total probationary period in both ranks not to exceed seven years. At SIUE, this maximum period may be extended by one year by mutual written agreement of the academic unit and the individual.

Print-friendly Version of Section 2.D. | Return to top
  1. Tax-Deferred Annuities

    The President of Southern Illinois University is authorized to direct payments for eligible employees to insurance companies for annuities or to custodial accounts for investment in regulated investment company stock, thus providing retirement benefits as described in Sections 403(b) and 403(b)(7) of the Internal Revenue Code, respectively, as amended. The University shall adminster a Tax-Deferred Annuity Program in compliance with all related statutes on a voluntary basis for all University faculty and staff members with participation by those companies authorized by the President pursuant to this policy. (3/13/03)
    1. The President shall direct through a delegate, direct the administration of this program and shall have the authority to prescribe such additional guidelines deemed necessary to accomplish the purposes set forth in this policy. (3/13/03)
      1. The guidelines shall prescribe the responsible officer and method of approval for companies to participate in this program.
      2. The guidelines shall prescribe the responsible officer and method by which a company may be suspended or removed from the University's list of approved companies. Such suspension or removal shall not affect the rights of university employees who have commenced contributions to the company prior to the effective date thereof but shall preclude the company from enrolling additional employees.
      3. Neither the Board of Trustees, nor any representative thereof, will recommend any one qualified company to employees.
    2. Conditions of Approval Affecting Participating Companies
      1. The company must agree to all University requirements relating to the plan and all future regulations relating to the plan that the University may adopt. (3/13/03)
      2. The company must be willing to accept the University transmittal list each month as the evidence upon which the University will pay their account. (3/13/03)
      3. Each company must comply with the Internal Revenue Service limitations on tax-deferred contributions. (3/13/03)
      4. Each company must undertake to indemnify, defend, and hold the Board of Trustees, its officers, and employees harmless from any and every claim, demand, cause of action, loss or expense resulting from failure to adhere to limitations referred to in paragraph c. (3/13/03)
      5. Each participating company must provide any information about its contracts requested by the University, including but not limited to all charge and commission schedules, and must agree that this information will be made available to employees. A principal officer of the company must attest to the accuracy of the information provided. (3/13/03)
      6. The company may lose its privilege of participation through failure to meet the university's requirements on a continuing basis.
    3. Additional Qualifications for Insurance Company Participation
      1. All tax-deferred annuity contracts issued by participating companies must comply with the Internal Revenue Code, as amended, and must be considered by the insurance industry as a pure annuity contract. Participating companies must be authorized by the Director of Insurance of the State of Illinois to issue tax-deferred annuity contracts.
      2. The company must have an A+ or better rating in the most current edition of Best's Life Insurance Reports.
      3. Authorized salary reduction intended for annuity purchase will be used exclusively for that purpose and not for life insurance in any form or riders, including but not limited to retirement income forms, term insurance, income riders, waiver of premium on accidental death or dismemberment. The initial loading cost, if any, from the initial contract must be credited in any change in the participant's annuity.
    4. Additional Qualifications for Investment Company Participation
      1. The company must be a regulated investment company authorized to offer 403(b)(7) custodial accounts to employees of eligible institutions in Illinois, or an agency authorized by such a company to offer custodial accounts. (3/13/03)
      2. The company must provide assurance that all federal and state requirements for the offering of 403(b)(7) custodial accounts have been met, and must comply with all applicable requirements of the Internal Revenue Code and Regulations and Illinois law, regulations and procedures with respect to the offering and servicing of such accounts.
      3. The company must submit to the University copies of its 403(b)(7) plan agreement and other materials to be provided to employees describing the plan and funds offered, with satisfactory evidence that the plan meets provisions of the Internal Revenue Code for establishment of a custodial account. All alterations to the company's contracts must be submitted together with similar evidence before any altered contract is offered to any University employee.
      4. Authorized salary reduction intended for 403(b)(7) custodial account purchase will be used exclusively for that purpose and for investment in funds qualified for such custodial accounts.

Print-friendly Version of Section 2.E. | Return to top
  1. Indemnification Policy

    1. Each Trustee, officer, employee, and student appointee of Southern Illinois University, whether or not in office, and the heirs, executors, administrators, and assigns thereof shall be indemnified by the Board of Trustees against all costs and expenses reasonably incurred by or imposed upon such person or such person's estate in connection with or resulting from an action, suit, proceeding, claim, or investigation, civil or criminal, to which such person or such person's estate shall or may be made a party, or with which such person or person's estate shall or may be threatened, by reason, directly or indirectly, of any action or omission to act in the scope of such person's appointment as a Trustee, officer, employee, or student appointee of the University, provided, however 1) that no such Trustee, officer, employee, or student appointee shall be indemnified against or be reimbursed for any cost or expense arising out of such person's own willful misconduct; 2) that the Trustee, officer, employee, or student appointee has given prompt notice to the Office of the Board of Trustees of the action, suit, proceeding, claim, or investigation or threat of same; 3) that the Trustee, officer, employee, or student appointee has agreed to legal representation by counsel acting on the matter for the Board of Trustees, or in the event of conflict of interest on the part of such counsel by individual counsel acceptable to the Board and its counsel, which acceptance shall not be reasonably withheld; 4) that the cost or expense is not reasonably recoverable from any other source. The costs and expenses against which any Trustee, officer, employee, or student appointee of the University shall be so indemnified shall be those actually paid or for which liability is actually incurred, including sums paid in settlement of any such action, suit, proceedings or claim, on advice of competent counsel and with the concurrence of the Board of Trustees, and irrespective of whether such costs or expenses are taxable costs as defined or allowed by statute or rule of court. These rights of indemnification shall be supplementary to any other rights with respect to any such costs and expenses to which the Trustee, officer, employee, or student appointee may otherwise be entitled against the Board of Trustees or any other persons. (3/13/03)
    2. A Trustee, officer, employee, or student appointee shall not be deemed to have been guilty of willful misconduct in the performance of duty as a Trustee, officer, employee or student appointee, as to any matter wherein such person relied upon the opinion or advice of legal counsel employed or retained by or for the Board of Trustees, or relied upon erroneous information or advice furnished by an officer, or an employee of the University, and which was accepted in good faith from such persons. "Willful misconduct," as the term is used herein, includes but is not limited to the intentional violation of a law or of a regulation having the force of law or of the directive of a superior University authority.

Print-friendly Version of Section 2.F. | Return to top
  1. Pre-employment Investigations Policy

    1. The Board of Trustees of Southern Illinois University is committed to full compliance with the Illinois Campus Security Act, 110 ILCS 12, which requires public institutions of higher education to identify security-sensitive positions and make provisions for the completion of criminal background investigations prior to employing individuals in those positions.
    2. The President is hereby authorized to approve regulations for the completion of appropriate criminal background investigations prior to the final selection of any candidate for a security-sensitive position. The President is further authorized to approve regulations for the completion of appropriate pre-employment investigations of candidates for other positions of employment, including but not limited to education, employment, and credential checks on all new hires. (3/13/03)
    3. Such regulations and amendments thereto shall become effective upon approval by the President. (3/13/03)
    4. Such regulations and any amendments thereto shall provide for proper adherence to all applicable laws, including the adoption of appropriate precautions against any mandatory disclosure of legally protected personal information such as social security numbers, personal financial records or confidential medical records, as a condition of consideration for employment.
    5. Such regulations shall also provide for the identification of security-sensitive positions in accordance with the following standards:
      1. Positions which involve working with minors or individuals with diminished mental capacity.
      2. Positions which involve providing for the safety of students, faculty, and staff.
      3. Positions having regular access to controlled substances.
      4. Positions which provide significant overall responsibility, defined at $50,000 or more per day, for the control of University financial resources.
    6. Such regulation shall also provide for the identification of other similar positions of employment for which pre-employment investigations may be performed, and provide for determination of the nature and amount of investigation appropriate to each position.
    7. Potential applicants for security-sensitive and similar positions shall be notified that they may become subject to a criminal background or other pre-employment investigation, or both. Such notice shall be offered as early in the recruitment process as feasible.
    8. Such regulations shall provide criteria for determining the stage of the recruitment process at which an investigation or investigations shall be undertaken.
    9. When a pre-employment investigation has been made, this information shall be considered only as it is relevant to performance in the position in question in a manner consonant with personal safety and the security of property. (3/13/03)

Print-friendly Version of Section 2.G. | Return to top
  1. Policy on Sexual Harassment

    1. General Policy Statement. Southern Illinois University is committed to creating and maintaining a community in which students, faculty, and staff can work together in an atmosphere free of all forms of harassment, exploitation or intimidation. Such actions violate the dignity of the individual and the integrity of the university as an institution of learning. The university will take whatever action is needed to prevent, stop, correct, or discipline behavior that violates this policy. Disciplinary action may include, but is not limited to, oral or written warnings, demotion, transfer, suspension, or dismissal for cause. It is the policy of this university that sexual harassment in any form will not be tolerated; management and supervisory personnel, at all levels, are responsible for taking reasonable and necessary action to prevent sexual harassment. All members of the university community are encouraged to report promptly any conduct that could be in violation of this policy. Sexual harassment is a violation of Title VII of the Civil Rights Act of 1964 and Title IX of the Educational Amendments of 1972 and a violation of the Illinois Human Rights Act (IHRA).
    2. Procedures. Each Chancellor is authorized to develop procedures for his or her respective campuses dealing with sexual harassment.
    3. Prevention. The University will take measures to educate and train employees periodically regarding conduct that could constitute a violation of this policy. All management and supervisory personnel are expected to participate in such education and training and to be knowledgeable concerning the University's policy.
    4. Definition and Examples.
      1. Sexual harassment may involve the behavior of a person of either sex toward a person of the opposite or the same sex. Sexual harassment can occur on or off campus. The harasser may be a member of the university community, or an outside individual involved in university business. Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, verbal or other expressive behaviors, or physical conduct commonly understood to be of a sexual nature, when:
        1. submission to or toleration of such conduct is made, either explicitly or implicitly, a term or condition of instruction, employment, or participation in other university activities;
        2. submission to or rejection of such conduct is used as a basis for employment or for academic decisions or assessments affecting the individual's status as an employee or student; or
        3. such conduct has the purpose or effect of unreasonably interfering with an individual's status as a student or employee or creates an intimidating, hostile, or offensive work or educational environment.
      2. Harassment does not include verbal expressions or written material that is relevant and appropriately related to course subject matter or curriculum, and this policy shall not abridge any individual's rights under the first amendment, academic freedom, or the university's educational mission. (3/13/03)
      3. The fact that someone did not intend to sexually harass an individual is generally not considered a defense to a complaint of sexual harassment. In most cases it is the characteristics of the behavior and how that behavior is perceived that determine whether sexual harassment occurred.
      4. Examples of behavior that may be considered sexual harassment include, but are not limited to, the following:
        1. physical/sexual assault;
        2. direct or implied threats that submission to sexual advances will be a condition of employment, work status, promotion, grades, or letters of recommendation;
        3. a pattern of conduct, annoying or humiliating in a sexual way, that includes comments of a sexual nature and/or sexually explicit statements, questions, jokes, or anecdotes; a pattern of conduct that would annoy or humiliate a reasonable person at whom the conduct was obviously directed. Such conduct includes, but is not limited to gestures, facial expressions, speech, or physical contact understood to be sexual in nature or which is repeated after the individual signifies that the conduct is perceived to be sexually offensive. However, the determination of whether sexual harassment occurred will not depend solely on whether the individual being harassed told the harasser to stop the behavior;
      5. For conduct to be considered sexual harassment, it need not be direct or explicit. Sexual harassment can be implied from the conduct, circumstances, and the relationship of the individuals involved.
      6. The policy will be made available to all employees and students. Periodic notices sent to students and employees about the university's policy against sexual harassment will include information about the complaint procedure and will refer individuals to designated offices/officials for additional information.
    5. Prohibitions

      The following are prohibited by this policy:
      1. Sexual harassment in any form.
      2. Retaliation for seeking information on sexual harassment, making a charge, filing a sexual harassment complaint, or testifying, assisting, or participating in an investigation, proceeding, or hearing involving a complaint of sexual harassment.
      3. Malicious and/or false accusations.
    6. Confidentiality

      All parties in the complaint process are obligated to protect the privacy of all persons involved. The university will take reasonable steps to ensure confidentiality; however, confidentiality cannot be guaranteed.
    7. Complaint Procedures

      Individuals may report acts of sexual harassment through procedures developed by each campus and/or may file a complaint with an external agency. A complaint filed with an external agency does not initiate the university's internal complaint procedures.

Print-friendly Version of Section 2.H. | Return to top
  1. Policy on Non-Discrimination and Non-Harassment

    It is the policy of Southern Illinois University that all students, faculty, staff, and guests should be able to enjoy and work in an educational environment free from discriminatory harassment. Harassment of any person or group of persons based on race, color, national origin, religion, sex, sexual orientation, age, disability, or veteran's status is a form of discrimination specifically prohibited in the Southern Illinois University community. This policy on harassment reaffirms Southern Illinois University's commitment to maintain an environment in which ideas are pursued free of intimidation or fear.

    Discriminatory harassment includes, but is not limited to, conduct (oral, written, graphics or physical) directed against any person or group of persons because of race, color, national origin, religion, sex, sexual orientation, age, disability, or veteran's status that has the purpose of or reasonably foreseeable effect of creating an offensive, demeaning, intimidating or hostile environment for that person or group of persons. Such conduct includes but is not limited to objectionable epithets demeaning depictions or treatment and threatened or actual abuse or harm.

    Harassment of any kind is strictly prohibited and may also be a violation of federal and or state laws. Each Chancellor is authorized to develop or use existing procedures for his or her respective campuses dealing with harassment.
    (3/13/03)

Print-friendly Version of Section 2.I. | Return to top
  1. Personnel Policies Required by the State Officials and Employees Ethics Act

    No university employee shall conduct any political activity prohibited by the State Officials and Employees Ethics Act on university-compensated work time (other than "vacation, personal, or compensatory time off"), nor shall any university employee misappropriate any university property or resources for any prohibited political activity. Nothing in this policy prohibits activities that are otherwise appropriate for a university employee or Trustee to engage in as a part of his or her official university duties, or activities that are undertaken by a university employee or Trustee on a voluntary basis as permitted by law.
    (5/13/04)

Print-friendly Version of Section 2.J. | Return to top
  1. Student Loan Code of Conduct Policy

    1. Revenue Sharing Prohibition

      Southern Illinois University ("SIU" or "University") and any of its affiliates or University related organizations shall not accept or receive anything of value from any entity (other than an institution of higher education or a governmental entity such as the U.S. Department of Education) involved in the making, holding, consolidating or processing of any student loans ("Lending Institution") in exchange for favorable consideration by the University, including, but not limited to, designation of the institution on its preferred or approved lender list. Designation on the University's lender list, preferred or otherwise, shall be the result of compliance with the University's established and published guidelines.

    2. Gift and Trip Prohibition

      University employees with responsibilities involving student financial aid, including administrative/executive officials with decision-making authority over financial aid operations, are prohibited from receiving gifts and/or trips of more than nominal value from any Lending Institution. This prohibition includes, but is not limited to, members of the Board of Trustees, the President and members of the President's staff, each Chancellor and members of the Chancellors' staff, the Financial Aid Directors, their supervisors and employees of the Office of Financial Aid.

    3. Advisory Board Membership

      University employees with responsibilities involving student financial aid, including administrative/executive officials with decision-making authority or ultimate authority over financial aid operations, are prohibited from serving on an advisory board or a corporate board of any Lending Institution. This prohibition includes members of the Board of Trustees, the President and members of the President's staff, each Chancellor and members of the Chancellor's staff, the Financial Aid Directors, their supervisors and employees of the Office of Financial Aid.

    4. Lender Guidelines

      The University shall develop, publish and enforce lender guidelines which shall establish the criteria for inclusion or designation as a preferred or approved lender and the process by which financial institutions will be selected for student loan program participation. Nothing in the guidelines shall impair the right of the student to select the lender of their choice.

    5. Lender Guidelines - Review and Publication

      The University shall periodically review, and if deemed necessary, revise the guidelines and shall publish any changes made to the guidelines. The University shall also publish the material provisions of each lender program including what the lender's rates are, whether said lender sells its loans and other relevant information.

    6. Call - Center Prohibition

      The University prohibits employees of Lending Institutions from serving as the representatives of the University. The University will train and monitor its employees in financial aid services in an effort to enhance the service provided to the students and their families, to ensure that the distribution of information is accurate and timely, and provided in an objective, independent manner.

    7. State Officials and Employees Ethics Act

      Nothing in these policies shall limit or otherwise alter the obligation of University officials and employees to comply with the relevant provisions of the State Officials and Employees Ethics Act (5 ILCS 430/1 et seq.) ("Ethics Act").

    8. Sanctions

      Any University employee who violates this Code of Conduct may be subject to discipline, up to and including discharge, by the appropriate authority within the University system.

      The Board of Trustees may take action limiting the responsibility of any Member found to be in violation of this Code of Conduct or the Ethics Act.

      (11/08/07)



Print-friendly Version of Section 3 | Return to top

Section 3: Student Regulations and Policies

Print-friendly Version of Section 3.A. | Return to top
  1. Residency Status

    1. The following regulations govern the determination of residency status for admission and assessment of student tuition. For the purpose of these regulations an "adult" is considered to be a student 18 years of age or over; a "minor" student is a student under 18 years of age. The term "the State" means the State of Illinois except in the following instances: 1) for the purposes of assessing graduate-level student tuition, the Chancellors, with the agreement of the President, may take the term "the State" to include the Kentucky Counties of Ballard, Caldwell, Calloway, Carlisle, Crittenden, Fulton, Graves, Hickman, Livingston, Lyon, McCracken, Marshall, Trigg, and Union; 2) for purposes of assessing graduate-level student tuition for not more than 6 semester- or 9 quarter-hours, the Chancellors, with the agreement of the President, may take the term "the State" to include the State of Missouri. Neither exception may apply to the assessment of tuition at the School of Dental Medicine, the School of Law, or the School of Medicine. Upon recommendation by the President and approval by the Board, the Chancellors of Southern Illinois University Carbondale and Southern Illinois University Edwardsville may, in special situations, charge alternate tuition rates to categories of persons otherwise classified as nonresident students under this regulation. Except for those exceptions clearly indicated in these regulations, in all cases where records establish that the person does not meet the requirements for resident status as defined in these regulations the non-resident status shall be assigned (4/11/96, 3/13/03, 9/20/07).
      1. Residency determination: Evidence for determination of residence status of each applicant for admission to the University shall be submitted to the Director of Admissions at the time of application for admission. A student may be reclassified at any time by the University upon the basis of additional or changed information. However, if the University has erroneously classified the student as a resident, the change in tuition shall be applicable beginning with the term following the reclassification; if the University has erroneously classified the student as a nonresident, the change in tuition shall be applicable to the term in which the reclassification occurs, provided the student has filed a written request for review in accordance with these regulations. If the University has classified a student as a resident based on false or falsified documents, the student may either be reclassified to nonresident status which shall be retroactive to the first term during which residency status was based on the false or falsified documents or be denied initial or continuing admission. (3/13/03)
      2. Adult student: An adult, to be considered a resident, must have been a bona fide resident of the State for a period of at least 6 consecutive months immediately preceding the beginning of any term for which the individual registers at the University, and must continue to maintain a bona fide residence in the State, except that an adult student whose parents (or one of them if only one parent is living or the parents are separated or divorced) have established and are maintaining a bona fide residence in the State and who resides with them (or the one residing in the State) or elsewhere in the State will be regarded as a resident student. (10/8/98, 3/13/03)
      3. Minor student: The residence of a minor shall be considered to be, and to change with and follow:
        1. that of the parents, if they are living together, or living parent, if one is dead; or
        2. if the parents are separated or divorced, that of the parent to whom the custody of the person has been awarded by court decree or order, or in the absence of a court decree or order, that of the parent with which the person has continuously resided for a period of at least 6 consecutive months immediately preceding registration at the University (10/8/98); or
        3. that of the adoptive parents, if the person has been legally adopted and, in the event the adoptive parents become divorced or separated, that of the adoptive parent whose residence would govern under the foregoing rules if that parent had been a natural parent; or
        4. that of the legally appointed guardian of the person; or
        5. that of the "natural" guardian, such as a grandparent, adult brother or adult sister, adult uncle or aunt, or other adult relative with whom the person has resided and by whom the student has been supported for a period of at least 6 consecutive months immediately preceding registration at the University for any term, if the person's parents are dead or have abandoned this person and if no legal guardian of the person has been appointed and qualified. (10/8/98, 3/13/03)
      4. Parent or guardian: No parent or legal or natural guardian will be considered a resident of the State unless this person. (3/13/03)
        1. maintains a bona fide and permanent place of abode within the State, and
        2. lives, except when temporarily absent from the State with no intention of changing the legal residence to some other State or country, within the State.
      5. Emancipated minor: If a minor has been emancipated, is completely self-supporting, and actually resides in the State, the minor shall be considered to be a resident even though the parents or guardian may reside outside the State. An emancipated minor who is completely self-supporting shall be considered to "actually reside in the State of Illinois" if a dwelling place has been maintained within the State uninterrupted for a period of at least 6 consecutive months immediately preceding term registration at the University. Marriage or active military service shall be regarded as effecting the emancipation of minors, whether male or female, for the purposes of this regulation. An emancipated minor whose parents (or one of them if only one parent is living or the parents are separated or divorced) have established and are maintaining a bona fide residence in the State and who resides with them (or the one residing in the State) or elsewhere in the State will be regarded as a resident student. (10/8/98, 3/13/03)
      6. Married student: A nonresident student, whether male or female, or a minor or adult, or a citizen or noncitizen of the United States, who is married to a resident of the State, may be classified as a resident so long as the individual continues to reside in the State; however, a spouse through which a student claims residency must demonstrate residency in compliance with the requirements applicable to students seeking resident status.
      7. Persons without United States citizenship: A person who is not a citizen of the United States of America who meets and complies with all of the other applicable requirements of these regulations may establish residence status unless the person holds a visa which on its face precludes an intent to reside in the United States.
      8. Armed Forces personnel: A person who is actively serving in one of the Armed Forces of the United States and who is stationed and present in the State in connection with that service and submits evidence of such service and station, shall be treated as a resident as long as the person remains stationed and present in Illinois. If the spouse or dependent children of such member of the Armed Forces also live in the State, similar treatment shall be granted to them. A person who is actively serving in one of the Armed Forces of the United States and who is stationed outside the State may be considered a resident only if the individual was a resident of the State at the time of entry into military service, except as otherwise specified by Board policy. A person who is separated from active military service will be considered a resident of Illinois immediately upon separation providing this person a) was a resident of the State at the time of enlistment in the military service, b) became treated as a resident while in the military, or c) has resided within the State for a period of 6 months after separation. (10/8/98)
      9. State and Federal Penitentiary: A person who is incarcerated in a State or Federal place of detention within the State of Illinois will be treated as a resident for tuition assessment purposes as long as this person remains in that place of detention. If bona fide residence is established in Illinois upon release from detention, the duration of residence shall be deemed to include the prior period of detention. (3/13/03)
      10. Minor children of parents transferred outside the United States: The minor children of persons who have resided in the State for at least 6 consecutive months immediately prior to a transfer by their employers to some location outside the United States shall be considered residents. However, this shall apply only when the minor children of such parents enroll in the University within 5 years from the time their parents are transferred by their employer to some location outside the United States. (10/8/98)
      11. Dependents of University employees: The spouses and dependent children of all staff members (academic, administrative, nonacademic) on appointment with the University shall be considered as resident students for purposes of tuition assessment.
      12. Contractual Agreements: The Chancellors, with the approval of the President, may enter into agreements with other institutions in or out of state under the terms of which students at the other institutions are defined as residents of the State of Illinois.
      13. Definition of terminology: To the extent that the terms, "bona fide residence," "independent," "dependent," and "emancipation," are not defined in these regulations, definitions shall be determined by according due consideration to all of the facts pertinent and material to the question and to the applicable laws and court decisions of the State of Illinois. A bona fide residence is a domicile of an individual which is the true, fixed, and permanent home and place of habitation. It is the place to which, whenever absent, the individual has the intention of returning. Criteria to determine this intention include but are not limited to year-around residence, voter registration, place of filing tax returns (home state indicated on federal tax return for purposes of revenue sharing), property ownership, driver's license, car registration, vacations, and employment.
      14. Procedure for review of residency status or tuition assessment: A student who takes exception to the residency status assigned or tuition assessed shall pay the tuition assessed but may file a claim in writing to the appropriate official for a reconsideration of residency status and an adjustment of the tuition assessed. The written claim must be filed within 30 school days from the date of assessment of tuition or the date designated in the official SIUC or SIUE calendar as that upon which instruction begins for the academic period for which the tuition is payable, whichever is later, or the student loses all rights to a change of status and adjustment of the tuition assessed for the term in question. If the student is dissatisfied with the ruling in response to the written claim made within this period, the student may appeal the ruling to the Chancellor or his or her designee by filing with that official within 20 days of the notice of the ruling a written request. (3/13/03)

Print-friendly Version of Section 3.B. | Return to top
  1. Housing Policies and Regulations

    1. Each Chancellor is hereby authorized to develop regulations for the campus dealing with student housing.
    2. Such regulations and any amendments thereto shall become effective when approved by the President.
    3. Such regulations shall prescribe the adherence to all applicable laws and regulations; shall provide for due consideration in housing facilities of health, safety, supervision, and creation of an environment conducive to academic achievement and personal growth; shall establish eligibility or requirements for assignment of housing and fair and equitable procedures for leasing of housing; and shall specify services related to provision of housing information and operation of housing facilities. (3/13/03)

Print-friendly Version of Section 3.C. | Return to top
  1. Student Rights and Conduct Policy

    1. General: Students enrolled in public institutions of higher education are entitled to the same First Amendment freedoms of association, speech and assembly, and press that they hold as citizens. Free discourse lies at the heart of the University's purpose, and the University remains concerned that an atmosphere conducive to reasoned pursuits of intellectual objectives be maintained at all times. Responsible intellectual inquiry requires that there be a respect for individual persons and both public and private properties throughout the conduct of all forms of discourse. To this end, the following policy is adopted.
    2. Southern Illinois University at Carbondale and Southern Illinois University at Edwardsville
      1. Each Chancellor is hereby authorized to develop regulations for SIUC or SIUE dealing with student rights and conduct.
      2. Such regulations and any amendments thereto shall become effective when approved by the President.
      3. Such regulations shall provide specific recognition of basic student rights in the institutional context; shall for the protection of students clarify the distinction between institutional conduct standards and those established by civil and criminal statutes; shall specify non-acceptable activities for students aimed at preserving the welfare of the institutional community and the protection of its population and the sanctions which may be imposed in the name of the University for commission of such non-acceptable activities; shall provide for the bringing of complaints regarding activities, for procedures for assessing such complaints, and for due process in determining whether violations of any standards have occurred; and shall provide for an appeal procedure to be available to those who wish to challenge the judgment arrived at by such established procedures.
    3. Separation of Students: Separation of a student from the University for academic or nonacademic reasons is the responsibility of the Chief Officer of either Academic Affairs or Student Affairs or designee. Any nonacademic separation may be appealed to the appropriate entity as designated by campus policies. (3/13/03)

Print-friendly Version of Section 3.D. | Return to top
  1. Student Legal Services

    1. Each Chancellor is hereby authorized to develop regulations for the University dealing with the provision of legal services to students by a students' attorney.
    2. The regulations and any amendments thereto shall become effective when approved by the President. (3/13/03)
    3. The regulations shall establish students' attorneys as employees at SIUC who act on behalf of student clients and not as a representative of the institution and as independent contractors at SIUE, not an employee of the institution, who act in an individual capacity, not as a representative of the institution, to provide legal services for fee paying students. (3/13/03)

      The regulations shall specify the functions of the student legal services activity and of the students' attorney, including a list of those specific types of legal services which the students' attorney may perform for the well-being of students and those limitations on legal service which must be observed because of other-than-student considerations; and shall provide for the establishment, membership, responsibilities and procedures of an advisory board for the student legal services program, including specific duties and areas of concern for the board to deal with. (3/13/03)

Print-friendly Version of Section 3.E. | Return to top
  1. Publications, Broadcasting, and Media Advertising

    1. Student Publications Policy. The Board of Trustees is responsible, as legal publisher, for student-operated publications to which it provides funding for the express purpose of publishing. In furtherance of the Board's responsibilities for these publications, the following policy is enacted to clarify the lines of responsibility and the considerations within which student publications will operate.
      1. Each Chancellor is hereby authorized to develop regulations for SIUC or SIUE dealing with the operation of all student publications which are supported in whole or in part by institutional monies provided for the express purpose of publication.
      2. Such regulations and any amendment thereto shall become effective when approved by the President.
      3. Such regulations shall establish necessary management elements for the conduct of student publications, including specifying the line of authority and responsibility from the Chancellor to the staff of each publication; establishing the mode of funding and the procedures of budget approval; providing for the establishment of a publications staff organization, of fiscal authority responsibility, and of guidelines for the conduct of operations; in addition, such regulations shall provide for a faculty/staff advisor and for selection of competent principal editors and advisors; shall provide for the establishment of appropriate ethical and professional standards; and shall provide for procedures for accepting and acting on complaints against the publication and its staff. (3/13/03)
    2. Broadcasting Services Policy.
      1. General: All radio and television broadcasting facilities associated with Southern Illinois University operate under licenses issued by the Federal Communications Commission to the Board of Trustees of Southern Illinois University. The responsibility for fulfilling the requirements of those licenses thus ultimately falls upon the Board of Trustees, but the Chancellor of SIUC or SIUE and appropriate administrative officials and staff must inevitably share in that responsibility by virtue of their operational involvement with the facilities. For all broadcasting operations at the various locations, the following policy will establish a continuity of responsibility to the Board of Trustees but will seat the operational activities within the purview of the Chancellor and other
      2. Southern Illinois University at Carbondale and Southern Illinois University at Edwardsville
        1. Each Chancellor is hereby authorized to develop regulations for the University dealing with the conduct of broadcast activity by institutionally affiliated facilities under Federal Communications Commission licenses.
        2. Such regulations and any amendments thereto shall become effective upon approval by the President.
        3. Such regulations shall provide for proper adherence to all applicable laws and for preparation and submission of all necessary reports, etc.; shall define the geographical service area and the audience of the broadcast facility; shall specify the educational and service objectives of the broadcast facility; shall characterize the unique educational and service contribution of the facility programming to its audiences; shall relate the facility and its programming to the institutional goals of service, teaching, and research; shall characterize the educational and service programming elements in the broadcast practices of the facility; shall provide for instructional programming as appropriate with the academic mission of SIUC or SIUE; and shall support the academic mission of the University by providing for training of students within the operational activities of the facility.
    3. Media Advertising Policy
      1. This policy provides a statement to govern the advertising activities of University-affiliated media within the institutions of Southern Illinois University, while at the same time insuring and protecting the rights of freedom of press and of academic freedom.
      2. University-affiliated media, receiving support through University funds, including those of officially recognized student organizations, may solicit and sell, and publish, broadcast or otherwise communicate commercial advertising on a more than an occasional basis, only in accordance with this policy.
      3. Any organization engaging in commercial advertising activity under this policy shall comply with the following conditions:
        1. In the case of student organizations or activities, the persons selling advertising must be currently enrolled students of SIUC or SIUE, who are members of the organization and under the guidance and supervision of a faculty or staff advisor.
        2. The advertising activity must be conducted in full compliance with relevant federal, state, and local laws and regulations. (3/13/03)
        3. Each organization shall operate in accordance with appropriate ethical codes in the interest of maintaining acceptable standards of fair play and social responsibility, for example, the Code of Ethics statement of Society of Professional Journalists, and the Code of the National Association of Broadcasters. (3/13/03)
        4. Each organization shall establish working papers to govern the advertising activity which must be submitted to the Chancellor or designee for approval. (3/13/03)
        5. Each organization must maintain fiscal responsibility and, as required by institutional regulations, have a faculty or staff member as fiscal officer.
        6. A report shall be filed at the end of each fiscal year with the appropriate Chancellor showing the source and amount of non-advertising funds or support devoted to the medium involved, the operating costs attributed to publication or broadcasting activities, and the gross revenue derived in the preceding year from advertising.
        7. Direct or indirect institutional support given such organizations or media for media purposes shall not, in any fiscal year, exceed the difference between earned media income and actual operating costs of the media (including reserves).
      4. The working papers of each organization engaging in commercial advertising under this policy shall include the following:
        1. identification of the faculty or staff advisor, fiscal officer, and where applicable, the student editor or station manager of the organization (to be submitted annually);
        2. a general statement of the types of advertising to be carried;
        3. assurance that the editor or manager and advisor are conversant with the prevailing laws of libel, obscenity, privacy, and any other laws, regulations, or ordinances affecting the publication or broadcast activity;
        4. a statement of orderly procedures for the filing and disposition of complaints concerning the advertising activity which specifies the appropriate SIUC or SIUE channels through which responses to such complaints may be administratively reviewed. Disposition of these complaints shall be maintained in writing and open to public scrutiny.
      5. Whenever a complaint is filed which provides substantial evidence that an institutionally-affiliated organization under this policy is competing unfairly in the advertising market with private media, or is being subsidized unfairly in an amount beyond that necessary to continue it, such complaint shall be reviewed by the Chancellor or designee for the purpose of determining (3/13/03):
        1. whether or not the institutionally-affiliated organization is competing fairly and equitably with private media of similar character in respect to charges, prices, and other rate considerations for advertising; and
        2. whether institutional funds, or direct or indirect institutional support, being provided such institutional organization should be adjusted in any way in view of income being generated by advertising activities, and in deference to paragraph c.7 above. Subject to meeting a standard of substantial fairness in rates charged for advertising, institutionally-affiliated media shall be permitted to continue advertising activities, although the Chancellor (or a designee), pursuant to such review, may require and effect such adjustments in direct or indirect institutional support to such media as may be necessary to assure that the "no-profit" guideline under paragraph c.7 above is maintained.

Print-friendly Version of Section 3.F. | Return to top
  1. Student Constituencies and Recognized Student Organizations

    1. Each Chancellor is authorized to develop regulations for the campus dealing with student constituency bodies and recognized student organizations.
    2. Such regulations and any amendments thereto shall become effective when approved by the President.
    3. The regulations shall establish procedures by which the Chancellor grants recognition to student constituency bodies of SIUC or SIUE. The student constituency bodies shall be the official organization designated to represent students in matters pertaining to student welfare, student activities, student participation in campus affairs, student participation in institutional planning and administration, and student opinion. The student constituency bodies shall make recommendations in writing to the chief officer for student affairs concerning the distribution each fiscal year of student welfare and activity funds. Student constituency bodies shall be responsible for reviewing and recommending disposition of requests for recognition of student organizations.
    4. The regulations shall establish the procedures by which the Chancellor or that officer's designee identifies an organization as a recognized student organization. Recognized student organizations are authorized to represent student groups in their interactions with the student constituency bodies. Organized student groups must be recognized in order to receive allocations of funds generated by student welfare and activity fees recommended by the student constituency bodies.
    5. No student constituency body or recognized student organization shall be authorized unless it adheres to all appropriate federal or state laws concerning nondiscrimination and equal opportunity; membership shall be limited to students officially affiliated with the SIUC or SIUE and to spouses and dependents of such students.


Print-friendly Version of Section 4 | Return to top

Section 4: Tuition, Fees, and Charges

Print-friendly Version of Section 4.A. | Return to top
  1. University Policies

    State Statutes vest institutional governing boards with the sole authority to establish and collect tuition and fees, and the statutes grant the boards significant latitude in establishing processes for determining tuition and fees. The statutes are based on the premise that the governing boards are best able to determine institutional and student needs and the manner in which fees should support those needs. (3/13/03)

    While preserving recognized institutional governance authorities, students should be well represented in decisions involving changes in mandatory fees. They should be included on committees considering fee issues, and should be consulted widely. Students should also have the opportunity in the formative stages to help shape the nature and scope of a proposal for a new fee or a restructured fee program. (3/13/03)

    1. General policies applicable to student fees and charges
      1. Authorization: All student fees and charges shall be fixed only under the authority of the Board of Trustees. That authority may be exercised directly by the Board or delegated by Board policy to the President, who may in turn delegate it to the Chancellors. (10/8/98)
      2. Refunds, Exemptions, or Waivers: No exemptions, refunds, or waivers of fees or charges shall be granted except as specifically authorized by the Board of Trustees or as authorized in accordance with Board approved policies delegating such authority to the President and/or the Chancellors.
      3. Publication: All student fees shall be published periodically in official University publications or on the Board of Trustees Website. Those students affected by changes in fees shall be given notice through publication prior to the implementation of such changes. (3/13/03)
      4. Access: To enhance educational opportunities within Southern Illinois University, mandatory fees should not exceed the amounts necessary to maintain educational quality. Pursuant to this policy, no specific student fee over $200 (either per academic term or as a one-time charge) may be assessed of an individual student except by action of the Board of Trustees with the exception of mandatory fees that may be assessed upon authorization of the Chancellors to recover added costs of delivery of off-campus instruction. (10/8/98, 3/13/03)
      5. Fiscal Control: Each fee or charge established under the authority of the Board of Trustees shall have adequate fiscal controls shall have adequate fiscal controls; shall be separately accounted for and budgeted for; shall be susceptible to post audit; and shall be handled in accordance with established Board policy. (3/13/03)
      6. Annual Reports: The President shall annually submit to the Board of Trustees a report on all specific student fees established, and a report on tuition waivers by general category authorized by the Chancellors. (10/8/98)
    2. Definition of student fees and charges. The categories of student fees and charges are defined as follows:
      1. Mandatory fees: A mandatory fee is any fee which is assessed as a condition of enrollment or which adds to the costs of a student participating in an instructional program within Southern Illinois University.
        1. Tuition fees: Tuition fees are collected in payment for instruction, including continuous enrollment in graduate programs where required by campus policy. (10/8/98, 5/13/04)
        2. General student fees: General student fees are mandatory fees assessed by term as a condition of enrollment in the University and for a special purpose. These fees are noted specifically in the Charter of the Board of Trustees as "fees for student activities; fees for student facilities such as student union buildings or field houses or stadia or other recreational facilities, student welfare fees; (and) . . . similar fees for supplies and material."
        3. Specific student fees: Specific student fees are those fees which are necessary to the pursuit or completion of a specific instructional program and which add to the overall instructional costs of a student attending Southern Illinois University.
      2. Regulatory fees: Regulatory fees are those fees necessary to the efficient and proper regulation of the University and are designed to prevent abuses to various University regulations. The Board of Trustees may exercise, or delegate, the authority to impose fees for the government and management of the University. (10/8/98)
      3. Charges for special non-instructional services and privileges: These charges are special purpose, incidental charges assessed for non-instructional services or privileges provided through the University. These charges cover the operating costs of the services being provided and are not of general application and may not be assessed as a condition of enrollment. (10/8/98)
      4. Fees and charges in funded debt entities: Charges in funded debt entities are those assessments made under the authority of bond resolutions entered into by the Board of Trustees as carried out by the Board Treasurer. These charges are designed to retire the associated debt and comply with bond covenants. The charges or process for their determination will be stated in the relevant bond resolution. (10/8/98, 3/13/03)
    3. Delegation of authority to establish student fees and charges.
      1. The Board of Trustees retains authority over the following mandatory fees:
        1. Tuition Fees
        2. General Student Fees
        3. Fees and charges in funded debt entities. (10/8/98, 3/13/03)
      2. The Board of Trustees delegates to the President the authority to establish overhead rates for cost-recovery programs, the receipts from which shall be deposited in the University Income Fund.
      3. The Board of Trustees delegates to the Chancellors authority over the following fees:
        1. Specific Student Fees within the category of Mandatory Fees
        2. Regulatory Fees
        3. Charges for Special Non-Instructional Services and Privileges
        4. Housing security deposits and miscellaneous housing charges. (10/8/98)
      4. The Board of Trustees delegates to the Board's Treasurer the authority to, with the approval of the President and in accordance with bond requirements, recommend rates and charges for funded debt entities that are sufficient to ensure retirement debt and compliance with bond covenants. (10/8/98, 3/13/03)
    4. Miscellaneous fees and charges
      1. The Chancellors are authorized to establish application fees, acceptance deposits, and advance deposits related to applications for admission to SIUC or SIUE. Such fees and deposits may be non-refundable; however, such fees may be refunded, when after payment, there has been a failure of consideration on the part of the University.
      2. The Chancellors are authorized to assess participant charges necessary to recover costs of program delivery for non-credit offerings.
      3. The Chancellors are authorized to institute reasonable, necessary and customary regulatory and cost-recovery assessments, fees, and charges in connection with operation of the University library or libraries, applicable to any or all users including students, faculty and staff, and the general public. A copy of the current library circulation policies stating the amount and occasion for such assessments, fees, and charges shall be maintained on file in the Office of the President. (10/8/98)
      4. The Chancellors are authorized to assess a graduation fee applicable to each student applying for graduation from the respective institutions. The level of the fee may differ between undergraduates, graduates, and professional students.
      5. Instructional Contracts: The Chancellors are authorized to enter into contracts with agencies, institutions, or organizations or to establish programs for specified groups and purposes which provide instruction to non-residents of the State of Illinois at a tuition rate which is less than the then current out-of-state tuition provided that such instruction shall be delivered in facilities other than those owned or leased by Southern Illinois University. The Chancellors shall insure that such charges shall be sufficient to meet the marginal instructional costs of the program, and the Chancellors in establishing such charges shall consider
        1. student population served,
        2. payment of instructional costs,
        3. schedule of educational experiences,
        4. travel and other support expenses,
        5. library and other instructional resources,
        6. special requirements.
    5. The SIU Board of Trustees directs that the campus processes for reviewing student fee proposals ensure continued and informed dialogue between institutional administrators and students. Consultation shall involve review by a student advisory committee, or review by an elected student government, or a referendum, or a combination thereof.

      The Board directs that the campuses adopt policies that: (a) specify the manner in which students will be consulted on proposals that include new fees for noninstructional purposes or proposals that significantly[1] restructure existing fee programs; (b) provide a definition of student fees; (c) provide for disclosure of fee information and (d) provide for cessation of fees when they have served their original purpose. Furthermore, students should be consulted in the development of such policies. (3/13/03)
    6. Exemptions, waivers, credits, and refunds of fees and charges
      1. Employee tuition waivers: Tuition shall be waived for all faculty and staff (including Civil Service employees) as prescribed in applicable personnel policies. (10/8/98)
      2. Student tuition waivers:
        1. Definition: A "waiver" is a scholarship or other tuition and/or fee award for which the institution does not receive reimbursement. Awards restricted to tuition and/or fees, but for which the institution receives funds or reimbursement, are not waivers. Waivers are either established by statute (mandatory) or by the University (discretionary).
        2. Purpose: Southern Illinois University (SIU) awards tuition and/or fee waivers (waivers) to support the University's mission, goals, and objectives. Purposes for waivers include the following:
          1. To provide equal opportunity, access, and choice to higher education
          2. To promote and reward academic excellence and talent
          3. To facilitate undergraduate instruction, faculty research, and cultural and economic community initiatives
          4. To promote the professional development of faculty and staff
          5. To recruit and retain students, faculty, and staff
          6. To enhance the diversity of the student body
          7. To address special needs or problems
        3. Chancellors' Authority: The Chancellors are authorized to award waivers to graduate, professional, and undergraduate students. Awards shall conform to the purposes for waivers, currently applicable Illinois Board of Higher Education policy, University policy, and any statutory requirements. The Chancellors shall develop policies, subject to the approval of the President, to administer and fully document the waiver process. Such policies must, at a minimum, address the purpose of waivers, application and selection process, required documentation of the award process, method of counting and reporting, and system for monitoring waivers. (10/8/98)
      3. Refunds: Subject to the approval of the Board, the Chancellors shall establish policies governing the refund of mandatory fees, including tuition, to students who officially withdraw from the institution; and subject to the approval of the appropriate Chancellor each institution shall establish policies governing the refund of other student fees and charges. (10/8/98)
      4. Offset of State of Illinois Income Tax Against Non-Resident Tuition: The Chancellors may, subject to the approval of the President, establish policies to permit residents of states contiguous to Illinois to offset Illinois personal income tax amounts paid against their non-resident tuition charges or the tuition charges of their spouse or dependent children. The offset shall not apply to tuition charges of the Schools of Dental Medicine, Law or Medicine. (10/8/98)
      5. Partial Tuition Waiver Policy for Children of Seven-Year Employees. Interinstitutional Undergraduate Tuition Waiver. (5/14/98, 10/8/98)
        1. Eligibility: The applicant for this benefit must be under the age of 25 at the commencement of any academic year in which the benefit is claimed, must qualify for admission to the University under its usual rules, and must maintain satisfactory academic progress toward graduation, as defined by Financial Aid Office guidelines, in order to claim the benefit in each following year. (110 ILCS 520/8f) (5/14/98, 3/13/03)
        2. Duration: The tuition waiver will be granted for a total of 130 semester hours. The parent must be a seven-year employee, as defined below, of a qualifying institution at the time each term's benefit is claimed. Subsequent terms need not be consecutive. The benefit is not applicable for non-credit or graduate/professional studies. (5/14/98)
        3. Amount: The maximum amount of waiver any student may receive under this program shall be 50% of the tuition for the number of credit hours in which the student is enrolled. Fees other than tuition are not affected.
        4. Ownership: The statute grants the tuition waiver to the student, who consequently has sole control of it unless under some legal disability. The benefit will therefore be granted upon application of any eligible student for any school term within the duration of the waiver.
        5. Definitions:
          1. Employing Institution: The university where the employee is actively employed at the time the partial tuition waiver is utilized. (5/14/98)
          2. Employment at an Illinois University: Employment at any of the designated universities specified in state law including all campus and office locations under the present or former jurisdiction of Illinois senior public university governing boards including the University of Illinois, Southern Illinois University, Chicago State University, Eastern Illinois University, Governors State University, Illinois State University, Northeastern Illinois University, Northern Illinois University, and Western Illinois University. 110 ILCS 520/8f. (5/14/98, 3/13/03)
          3. Employment Eligibility: Eligibility for the 50% tuition waiver benefit is conditioned upon the parent being employed, and having seven or more full years of total (consecutive or non-consecutive) university employment, as of the firs