SIUC SPONSORED PROJECT GUIDE

Also see the full table of contents below.

1. Intro to Sponsored Projects
2. Project Planning
3. Proposal Preparation
4. Facts and Figures for Proposals
5. Proposal Submission
6. Award Acceptance
7. Grant Management
8. Hiring Staff
9. Other Account Expenditures
10. Policies and Compliances

— Index

— ORDA Home

Note: A few Quick Help links go to non-Guide pages.

— learn more about grants and contracts or OMB Circular A-21
— get tips on project planning
— find internal or external funding for a project
— request matching funds or understand cost-sharing principles
— write a proposal or prepare a budget
— get rates for budgets or necessary forms
— get info about SIUC or SIUC research for writing proposals
— get University identification numbers for proposal cover sheets
— get approval for research involving human subjects
— get approval for research using vertebrate animals
— get approval for research using hazardous materials
— submit a proposal
— negotiate a grant award
— set up a grant account
— get a no-cost extension or reallocate funds
— hire researchers, postdocs, GAs, or student workers
— spend OTS money (travel, equipment, commodities, & services)
— learn about research policies and compliances
— disclose an invention

1. INTRODUCTION TO SPONSORED PROJECTS
   
   
   • 1.1  Overview
   • 1.2  Grants
   • 1.3  Contracts
   • 1.4  Cooperative Agreements
   
   
   
2. PROJECT PLANNING
   
   
   • 2.1  Initial Project Development
   • 2.2  Internal Funding Programs
   • 2.3  External Funding Sources
   • 2.4  Industry Sponsorship: Special Considerations
   • 2.5  Before You Write the Grant Proposal
   • 2.6  Release Time and Cost Sharing
   
   
   
3. PROPOSAL PREPARATION
   
   
   • 3.1  The Proposal Process: A Start-to-Finish Outline
   • 3.2  How ORDA Can Help with Proposal Development
   • 3.3  What Do Funding Agencies Look for in Proposals?
   • 3.4  Writing the Proposal Narrative
   • 3.5  Preparing the Budget
   • 3.6  Research Compliances
   • 3.7  Assurances, Representations, and Certifications
   • 3.8  Completing the Grant Application
   
   
   
4. FACTS AND FIGURES FOR PROPOSALS
   
   
   • 4.1  Info for Cover Sheets: Institutional Identifications
   • 4.2  Rates for Proposal Budgets
   • 4.3  University Overview
   • 4.4  Research Capabilities and Outreach
   
   
   
5. PROPOSAL SUBMISSION
   
   
   • 5.1  Is the Grant Application Ready for Review?
   • 5.2  Review by Chair and Dean
   • 5.3  ORDA Proposal Submission Policy
   • 5.4  Special Notes on Electronic Proposal Submission
   • 5.5  ORDA Review and Submission
   • 5.6  Proposal Revision and Resubmission
   
   
   
6. AWARD NEGOTIATION AND ACCEPTANCE
   
   
   
7. GRANT MANAGEMENT
   
   
   • 7.1  ORDA Responsibilities
   • 7.2  Grant & Contract Accounting Responsibilities
   • 7.3  Principal Investigator (PI) Eligibility and Responsibilities
   • 7.4  Fiscal Officer Appointment and Responsibilities
   • 7.5  Establishing an Account
   • 7.5.1  Advance Accounts
   • 7.6  Account Budget Lines and AIS Information
   • 7.7  Rebudgeting (Budget Reallocation)
   • 7.8  Program Adjustments and Time (No-Cost) Extensions
   • 7.9  Subawards
   • 7.10  Project Reports
   • 7.11  Invention Disclosures
   • 7.12  A-21 Cost Categories and Effort Distribution Reporting
   • 7.13  Property Control/Transfer of Equipment
   • 7.14  Grant Records - Management and Retention
   • 7.15  Scientific Records - Management and Retention of Data
   • 7.16  Audits
   • 7.17  Closeout of Grant
   • 7.18  Transfer of Grant to or from SIUC
   
   
   
8. HIRING STAFF
   
   
   • 8.1  Personnel Basics
   • 8.1.1   Equal Opportunity/Affirmative Action Policies
   • 8.1.2  Offices That Oversee Hiring
   • 8.1.3  Temporary Help
   • 8.1.4  Budget Lines for Project Personnel
   • 8.1.5  Fringe Benefits
   • 8.1.6  Leave Policies
   • 8.1.7  When An Employee Resigns—Payout Obligations
   • 8.1.8  Hiring Foreign Nationals
   • 8.2  Faculty
   • 8.2.1  Research Faculty
   • 8.3  Administrative/Professional Staff
   • 8.3.1  Research Classifications
   • 8.3.2  Nonresearch Classifications
   • 8.4  Civil Service Staff
   • 8.4.1  Extra-Help Appointments
   • 8.5  Postdoctoral Fellows
   • 8.6  Graduate Assistants
   • 8.7  Undergraduate Assistants
   • 8.8  Student Workers
   • 8.9  Internal Consultants
   • 8.10  External Consultants
   
   
   
9. OTHER ACCOUNT EXPENDITURES
   
   
   • 9.1  Travel
   • 9.2  How Equipment, Commodities, and Contractual Services Are Defined
   • 9.3  Campus Suppliers
   • 9.4  Off-Campus Suppliers / Prime Vendors
   • 9.5  P-Cards - for most goods < $3,500 and most equipment < $1,500
   • 9.6  Invoice Distributions - for most services < $1,500 and some < $5,000
   • 9.7  Purchase Requisitions - for all other goods and services
   • 9.7.1  Sole Source Contracts
   • 9.7.2  Purchases of $31,300 or More - Bid Process
   • 9.7.3  Purchases of $50,000 or More - Special Approvals
   • 9.7.4  Planned (Blanket) Purchase Orders
   • 9.8  Some Goods and Services Requiring Prior Authorization
   • 9.9  HELP! Tips for Expediting Things
   
   
   
10. RESEARCH-RELATED POLICIES AND COMPLIANCES
    
    
    • Compliances:
    • 10.1  Animal Care Compliance
    • 10.2  Hazardous Materials Compliances (includes recombinant DNA)
    • 10.3  Human Subjects Compliance
    • 10.4  Significant Financial Interests Disclosure
    • 10.5  Stem Cells Research Compliance
    
    
    • Other University Policies Affecting Research:
    • 10.6  Academic Freedom
    • 10.7  Clean Air
    • 10.8  Conflict of Interest
    • 10.9  Drug-Free Workplace
    • 10.10  Electronic Information Privacy
    • 10.11  Institutional Submission of Grant Applications and Acceptance of Awards
    • 10.12  Intellectual Property (Patents and Copyrights)
    • 10.13  Research Faculty
    • 10.14  Research Misconduct
    • 10.15  Researcher Positions: Guidelines for Classification
    • 10.16  Software Piracy
    • 10.17  Use of University Property
    
    
    • Other Sponsored Project Policies and Guidelines:
    • 10.18  Best-Effort Performance
    • 10.19  Classified Research
    • 10.20  Cost-Sharing Guidelines
    • 10.21  Facilities & Administrative (Indirect) Costs
    • 10.22  Limited Proposal Submissions
    • 10.23  Principal Investigator Eligibility and Responsibilities
    • 10.24  Proposal Submission Policy and Procedures
    • 10.25  Publication Rights and Proprietary Information
    • 10.26  Subaward (Subrecipient) Monitoring Guidelines
    • 10.27  Supervision and Reporting of Research
    • 10.28  Use of University Name

[INDEX]

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Questions/comments about the Sponsored Project Guide? Contact Marilyn Davis
Office of Research Development and Administration
Southern Illinois University Carbondale

last updated 7/27/07

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