School of Medicine Frequently Asked Questions (FAQs)
As of June 11, 2008
We often receive questions concerning AIS training. The most frequent are compiled below. For any other questions concerning AIS training at the SIU School of Medicine, contact the Campus Training Coordinator/System Administrator, Gail Clark, 217-545-8428, gclark@siumed.edu.
How do I know what AIS training courses to take? At the SIU School of Medicine, self-directed web based training is used. The Fiscal Officer and/or Supervisor determine which AIS responsibilities the employee is assigned and is responsible for ensuring the employee completes the applicable AIS eLearning courses. The AIS responsibilities correspond with the various AIS eLearning courses/units. Individuals are provided AIS access only for the responsibilities they are assigned and after completing the eLearning courses.
What if I think that I do not have the right AIS responsibilities to do my job? AIS responsibilities are assigned based on system access paperwork completed by the employee’s department and submitted to the School’s central administrative offices (e.g. Office of the Comptroller in Financial Affairs). If you do not think the AIS responsibilities you have received are correct for the job you do, talk to the Fiscal Officer or Supervisor in your department and explain this question. They will then contact the Campus Training Coordinator/System Administrator and determine what AIS responsibilities are currently assigned and review if they are correct for this position in this department. This process will also ensure the currently assigned responsibilities are activated and access is enabled.
How can I request changes in AIS responsibilities for employees in my department? First, talk to the System Administrator and determine what AIS responsibilities the individual employee currently has assigned. Together, this will ensure that the assigned responsibilities are activated and access is correctly enabled. The AIS forms and instructions are on the Finance and Administration web site. The address is http://intranet.siumed.edu/finandadmin/ . Forms available include: Request for Change in Existing Employee's Responsibilities; Request for AIS Access: New Employee; Fiscal Officer/Delegate Attestation Statement.
How do I obtain AIS access for a new employee or a present employee without AIS access? The AIS forms used to request access for new employees or current employees and complete instructions are on the Finance and Administration web site on the Accounting web page under "General Forms". The address is http://intranet.siumed.edu/finandadmin . Forms available include: Request for Change in Existing Employee's Responsibilities; Request for AIS Access: New Employee; Fiscal Officer/Delegate Attestation Statement.