Conversion of Term to Continuing Administrative/Professional Appointment

[The following was approved on May 5, 1995, with amendments on March 12, 2002, in accordance with provisions set forth in SIU Board of Trustees 2 Policies B.]

Upon completion of three consecutive one-year term contracts, the administrative/professional employee must be recommended by his/her immediate supervisor for conversion to a continuing appointment contract if the following four criteria have been met:

  1. the staff member has been employed in the same position for three or more consecutive contract years at 50 percent time or more;
  2. the individual has performed satisfactorily in the position, as indicated by a current performance evaluation on file in Human Resources;
  3. a continued need exists for the position beyond the third year;
  4. recurring dollars are available to convert a term administrative/professional employee to a continuing appointment.
This recommendation is subject to the approval of the appropriate fiscal officer, dean or director, and vice chancellor or comparable officer.

Conversions will be effective in the fiscal year following the end of the third year. Nothing contained in this policy shall preclude an administrative/professional employee who has been on term appointment for less than three years from being converted to a continuing appointment upon the recommendation of the supervisor and other appropriate approvals.

Human Resources will advise the supervisor and the employee when an a/p employee, under term contract, is approaching the three-year limit.  This advisory will include a requirement for the supervisor to initiate a change of assignment to convert the employee to a continuing contract or to notify Human Resources and the employee in writing that conversion to a continuing contract is not recommended.  If conversion is not recommended, the supervisor must specify in the written notice which criteria (1 through 4, above) have not been met.